Huddle Room AV Systems

The purpose of a huddle room is to give a small group of people a place to quickly congregate, review information, and sometimes initiate video or audio conferencing. Key functions of these rooms are scheduling and initiation time. How quickly can anyone find an available space and start a meeting there.

Huddle Room Display
Just like conference rooms, huddle rooms are largely taken for granted and vast sums of time and money are wasted daily. AV is often viewed as a commodity in these spaces that require a soundbar and video camera. As a result, rooms that cost 25% less go unused and incur much more costly drops in personal productivity. A few suggestions:
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Utilize motion sensors to start the room as soon as someone enters

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Design the control systems to specific company workflows for one press meetings

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Provide enterprise management to track analytics on usage of these spaces

Obliviously, budget for your project depends on the exact functionality of the room, but over the years, we’ve collected a lot of historical data. At the beginning of every project, we sit down with stakeholders, ask questions and listen intently. Amazingly, this is so rare, that we’ve developed a saying, “Real audio experts listen first”.
AV System Cost Allocation
Download our budget range data
There are three different ways to approach your project. We can provide any one of the four methods below to meet your needs.
In this method, we act as a pure design consultant. We will provide a bid specification and construction documents. We will not bid on the project, so we can assist the owner with bid selection process. After the contract is awarded, we can provide Construction Administration, Programming, and Final Commissioning. This is typical for government work and projects over $1M. Our fee for this service is typically 5-10% of AV project budget.
In this method, we provide a turnkey solution. Initially we provide a cost for design services at a reduced fee. Bid process requires a large number of contract documents to protect the owner from sub-par firms. This is avoided in D/B process. We can also move significantly faster. Lack of competition is a concern, so we provide extremely transparent cost breakdowns. This method is well suited to small and medium projects, especially fast-track.
In this method, we provide full contract documents, but participate in the bid. This can be a good compromise between traditional bid and design / build. We sometimes start with design / build and then bid the project if there is concern over the cost. In this case, we just increase our design fee to cover the additional expense. This is important, because the most dangerous route for an owner or contractor is to simply issue an equipment list for bid.
This is the most rapidly growing form of project delivery . In this method, we deliver a true turnkey solution of equipment, installation, training, support, and maintenance at a fixed monthly cost. Capital outlay is reduced or eliminated and we take all responsibility for system monitoring and maintenance. After a fixed period (typically 5 years), we provide an option to update the equipment at no cost so technology stays up to date.
Still confused about which delivery method is right for you? Download our guide to learn which method is best for your particular project
First time buyers of AV Installation services tend to focus far too much on total cost vs equipment lists and end up with massive headaches on their project. AV as a box of parts is useless. These savings are quickly eaten up by schedule delays, change orders, and coordination issues. If you’re dealing with an AV Integrator that only wants to talk about an equipment list, it’s time to run for the hills.
Here is a list of the most common issues in AV. These derail projects and cause users to get frustrated. Click on any one of these to see how we address them as part of our VIBE Design Process
The VIBE Design Process
Our 6 Step Process delivers SOLUTIONS instead of gadgets. Each step builds on the next. Our Process is what sets us apart and thrills our clients. Click any stage to learn more.
Plan
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Our 6 Step Process delivers SOLUTIONS instead of gadgets. Each step builds on the next. Our Process is what sets us apart and thrills our clients. Click any stage to learn more.
Plan
BUDGET
Design
Install
Support
Refresh
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Technology Partners
Access our 120 Manufacturers
Bose logo
Biamp and Cambridge logo
CHIEF logo
Crestron logo
Atterotech by QSC logo
Altona logo
Barco logo
DA-LITE logo
Juniper Networks logo
LG Business Solutions logo
Liberty AV Solution logo
Logitech logo
Lowell logo
Middle Atlantic Products logo
Phoenix Audio Technologies logo
What People Are Saying
Clients rely on our experience
  • “The VIBE team has helped us define and document our AV standards across our entire campus, creating the ability clearly communicate requirements to our design, construction, installation teams, and internal stakeholders. It’s great to have a partner with deep and diverse engineering experience to help us save time and solve problems.”

    Jason Webster

    Florida International University

  • “I have always found VIBE’s knowledge of Audio/Video Systems exceptional. Your background in music and low voltage engineering easily complimented the 20+ projects we have successfully worked on together.”

    Edward Dugger

    Edward Dugger + Associates

  • “Having Vibe Design as a trusted partner has allowed us to expand our offerings to our customers while trusting that they will deliver the quality product our customers have come to expect.  Vibe has always been conscious of our mission, and acted with our best interest in mind. We look forward to many more successful implementations in the years to come.”

    Ildefonso Balart

    Connect C3

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